Built for Restaurants, Cafes, Bars & Food Service
Restaurant Inventory Software — AI-Powered, Mobile-Friendly
FreshTally gives restaurant teams one platform to count inventory, process vendor invoices with AI, track waste and spoilage, manage food costs, schedule staff, and run real-time reports — all from a phone or tablet.
Key Features
AI Invoice Processing
Snap a photo or upload a PDF of any vendor invoice. AI extracts line items, matches to your inventory, and flags anything uncertain for human review.
Food Cost Tracking
Track food cost percentages in real time. See how ingredient costs, waste, and portion sizes affect your margins.
Waste & Spoilage Tracking
Log waste by category, reason, and employee. Track trends, see cost impact, and pinpoint where product is being lost.
Recipe Costing
Build recipes with ingredient costs. See plate cost, food cost %, and profitability per menu item — updated automatically when ingredient prices change.
Staff Scheduling
Drag-and-drop weekly schedules, shift templates, time-off requests, overtime alerts, and mobile access for your entire team.
Real-Time Reports
Inventory valuation, purchase reports, waste summaries, shrinkage analysis, and cost trend reports — exportable to PDF and Excel.
Why Restaurants Choose FreshTally
Most restaurant inventory software is either too expensive, too complicated, or not built for how kitchen teams actually work. FreshTally was designed alongside real food and beverage operations — including the White Pines Golf Club F&B team — to solve the problems that matter most: counting faster, catching waste, controlling food costs, and keeping staff organized.
With AI invoice processing, your team can skip manual data entry entirely. Upload a vendor invoice, review the AI's extraction, and approve. Inventory updates automatically. Waste tracking, recipe costing, and menu profitability all stay in sync.
FreshTally is a multi-location, multi-tenant SaaS inventory platform — each restaurant, cafe, or bar gets its own isolated workspace with independent users, modules, and billing. Start with one location and scale as you grow.
How It Works in a Restaurant Setting
Step 1 — Set up your inventory. Import your existing item list or build it inside FreshTally. Set par levels, vendor assignments, and unit-of-measure conversions for each item.
Step 2 — Count on mobile. Your team counts inventory on phone or tablet — no clipboards, no paper count sheets. Counts are saved in real time and variance reports are instant.
Step 3 — Receive vendor invoices with AI. When deliveries arrive, snap a photo of the invoice or upload a PDF. AI extracts line items, matches them to your inventory, and flags anything uncertain for manager review before posting.
Step 4 — Track waste daily. Log waste as it happens — by item, category, reason, and employee. See daily and weekly waste totals and their cost impact without waiting for period-end reports.
Step 5 — Report on what matters. Pull inventory valuation, purchase history, food cost percentage, and waste trend reports at any time. Export to PDF or Excel for ownership review.
Frequently Asked Questions
Does FreshTally integrate with our POS system?
FreshTally does not require a POS integration to function. Inventory, waste, and invoice data are entered directly into FreshTally. Recipe costing and food cost percentage are calculated from your inventory and purchase data.
How long does setup take?
Most restaurant teams are fully operational within one to two weeks. FreshTally's onboarding support team helps you import your inventory list and configure your first vendor connections.
Can multiple managers access the same account?
Yes. FreshTally supports multiple users with role-based access. You control who can count inventory, approve invoices, and view financial reports.
Why Choose FreshTally
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